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Leave and Attendance policy Holidays
1. Working Days & Weekend Bridging Rule
Zemuria follows a 5‑day work week (Monday to Friday).
Saturday and Sunday are weekly offs.
1.1 Sandwich / Bridging Leave Rule To discourage misuse of weekends for extended breaks without adequate leave balance:
If an employee applies leave on both Friday and the following Monday, the leave will be counted as 4 days:
Friday
Saturday
Sunday
Monday
Clarifications
Leave only on Friday → counts as 1 day
Leave only on Monday → counts as 1 day
Leave on Friday + Monday → counts as 4 days
This rule applies across all leave types (PTO, Sick Leave, Earned Leave).
2. Leave Categories Zemuria recognizes the following leave types:
Paid Time Off (PTO / Casual Leave)
Sick Leave (SL)
Earned Leave (EL) – applicable after completion of 1 year
3. Leave Entitlement – Freshers (0–12 months) 3.1 Annual Allocation For employees in their first year of employment:
PTO / Casual Leave: 12 days per year
Sick Leave: 12 days per year
Total: 24 days per year3.2 Monthly Accrual (Prorated)
PTO: 1 day per month
Sick Leave: 1 day per month
Example:
January balance: 2 leaves (1 PTO + 1 SL)
February balance (unused Jan): 4 leaves
Unused leaves carry forward within the same year only.
3.3 Exceeding Accrued Leaves
If an employee takes more leave than accrued for that month/year:
Excess days will be treated as Loss of Pay (LOP)
4. Leave Entitlement – Employees After 1 Year (Confirmed Employees) Upon completing 12 months of continuous service, employees become eligible for Earned Leave.
4.1 Annual Allocation
PTO / Casual Leave: 12 days per year
Sick Leave: 12 days per year
Earned Leave: 12 days per year
Total: 36 days per year4.2 Monthly Accrual
PTO: 1 day/month
Sick Leave: 1 day/month
Earned Leave: 1 day/month
Total monthly accrual: 3 days
5. Planned Leave Rules 5.1 Short Planned Leave (1–2 continuous days)
Must be applied at least 7 calendar days in advance
Subject to manager approval
5.2 Medium Planned Leave (3–15 continuous days)
Must be applied at least 30 days in advance
Employee may combine PTO, Sick Leave, and Earned Leave
Approval subject to project timelines and team capacity
5.3 Long Planned Leave (More than 15 continuous days) Given Zemuria’s venture studio operating model and dependency on key personnel:
Any planned leave exceeding 15 continuous calendar days requires:
Minimum 90 days (3 months) prior written notice
Detailed handover plan
Explicit managerial and leadership approval
Failure to provide sufficient notice may result in:
Partial approval
Rescheduling of leave
Conversion of excess days to Loss of Pay (LOP) at management discretion
5.4 Sandwich Rule Applicability for Long Leaves For extended leave periods:
All intervening weekends (Saturday & Sunday) are counted as leave days
Any Friday–Monday combination within the leave window will trigger the sandwich rule
Example: Leave from Thursday to following Wednesday:
Thursday, Friday, Saturday, Sunday, Monday, Tuesday, Wednesday
All 7 days are counted as leave
6. Sick Leave & Emergency Leave Policy
Sick Leave can be availed on the same day without prior approval
Applicable for genuine illness or medical emergencies
6.2 Multiple-Day Sick Leave (Documentation Requirements) To balance employee trust with workplace health and safety, documentation requirements are tiered as follows:
Up to 2 continuous working days:
No mandatory medical documentation required.
Employee may self-declare illness.
More than 1 working day (i.e., 2nd day onward):
Employee must submit doctor’s prescription or medical diagnosis indicating the nature of illness.
More than 2 continuous working days:
Mandatory submission of:
Doctor’s prescription / diagnosis
Medical Fitness Certificate clearly stating that the employee is fit to return to work
The fitness-to-return requirement is to ensure employee recovery and to prevent health risks to teammates.
There is no prior notice requirement for sick leave.
7. Holiday Treatment During Leave Periods 7.1 National & State-Notified Holidays
National holidays (e.g., Republic Day, Independence Day, Gandhi Jayanti) and state-notified public/festival holidays are statutory holidays.
These holidays will NOT be counted as leave days, even if they fall within a continuous or long leave period.
Such days are treated as paid holidays by default and do not reduce any leave balance.
7.2 Company-Declared Optional / Floating Holidays Zemuria may declare certain optional or floating holidays (for example, religious or cultural observances applicable to specific groups).
Rules for optional/floating holidays:
If an employee opts to observe an optional/floating holiday as a standalone day, it is treated as a company holiday .
If an optional/floating holiday falls within a continuous leave window (planned or long leave):
It WILL be counted as a leave day , irrespective of the employee’s religion or personal affiliation.
This ensures consistency and prevents selective exclusion during extended absences.
7.3 Weekends
All intervening Saturdays and Sundays falling within a continuous leave window are counted as leave days , as per the sandwich and long-leave rules.
8. Leave Accumulation & Carry Forward 8.1 PTO & Sick Leave
Cannot be carried forward to the next calendar year
Unused balance is settled as cash payout at year end
8.2 Earned Leave
Earned Leave accrues at 1 day per month after completion of 12 months of service
Earned Leave may be carried forward subject to a maximum balance of 24 days
Once the balance reaches 24 days , no further Earned Leave will accrue until the balance reduces
Earned Leave is designed for long‑term life events such as marriage, extended vacations, or personal sabbaticals.
9. Year‑End Leave Encashment At the end of each calendar year:
Unused PTO will be encashed based on the employee’s pay grade
Unused Sick Leave will also be encashed as a wellness incentive
Encashment will be paid along with December payroll
PTO and Sick Leave cannot be rolled over , only encashed.
9.1 On Exit / Separation Upon resignation, termination, or separation:
Earned Leave (EL):
Only EL is encashed on exit
Encashable EL is capped at a maximum of 24 days
Any Earned Leave beyond the cap shall lapse without encashment
PTO / Casual Leave: Not encashed on exit; unused balance lapses
Sick Leave: Not encashed on exit; unused balance lapses
Compensatory Off (if any): Not encashed on exit; unused balance lapses
Encashment on exit shall be calculated on Basic Pay only, excluding allowances, bonuses, incentives, or variable pay, and shall be settled as part of the final full-and-final settlement.
10. Loss of Pay (LOP)
Leave taken beyond available balance will be treated as LOP
LOP directly impacts monthly salary
11. Governance & Final Authority
All leave approvals are subject to manager discretion
Zemuria reserves the right to revise this policy to align with:
Indian labour laws
Business requirements
Operational realities